The job of a manager is a busy one. In addition to handling technical duties, they also have to supervise employees.
If you’re a manager, you are probably looking for ways to better handle the limited time you have. Consider the following seven tips on how to better manage your time.
1) Prioritize Planning
It’s tempting to be constantly busy doing stuff as a manager, but time spent organizing is time well spent. At the start of each day, review all of the important things that must get done and plan how to make it happen. Be sure to leave time in your plans for unexpected events and for adjusting to interruptions shifting priorities.
Occasionally, make time to review and plan for long-term goals. Just a bit of planning can have a substantial return on investment.
2) Listen and Communicate Clearly
Effective communication is usually one of the first casualties when a manager is finding it difficult to manage their time. As opposed to listening to employees, understanding their concerns and clearly explaining objectives, busy managers tend to be laser-focused on their own workload.
Good management depends on good communication. Regardless of how busy you might be, it is important to regularly engage and communicate with your employees.
3) Take Regular Breaks
When you’re busy, it can be extremely tempting to skip coffee breaks and eat at your desk or workstation. However, research shows a connection between regular breaks and higher efficiency than simply working through breaks.
Taking regular breaks is particularly important for supervisors as they have to set a good example for their employees. You don’t your employees to think that taking breaks means not being dedicated.
4) Designate Time for Emails
A manager’s email inbox is packed with all types of emails can seem urgent. However, emails are rarely urgent.
Set aside one or two blocks of time each day to address all unopened emails. If you’re concerned that truly urgent emails will not be addressed in time, check your inbox more regularly but make it part of a routine that you strictly follow.
5) Look for Efficiency Opportunities
Regular review your habits and processes to make certain they are efficient, as opposed to just wasteful, ingrained habits. Just because “we’ve always done it that way,” doesn’t mean you ought to keep doing it. New technology and new techniques are constantly emerging and making old habits obsolete.
6) Delegate Effectively
Proper delegation doesn’t just get things off your plate; it empowers your employees. Staff members who are not given greater responsibility will not grow and become more valuable employees. When delegating, ensure employee have the training and tools to do anything you ask of them.
7) Minimize Interruptions
When employees come to you with issues, the usual urge is to take care of it them right away. However, the disruption to your day might not be worth it.
When staff members do come to you for urgent help, think about is whether it would be better to address the issue later, as opposed to right away. When putting off seemingly non-urgent issues, try to use courteous ways of letting the employee know you’ll be able to help them in due time.
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